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5 min read

Ultimate Wedding Venue Checklist

Ultimate Wedding Venue Checklist

When you start on the exciting journey of wedding planning, one of the most crucial decisions you'll make is choosing the perfect venue. This isn't just about finding a location; it's about discovering a destination that will host your memories. So, let's dive into our comprehensive checklist that aims to guide you through this important decision.

Budget Bliss
First things first, set a realistic budget. no amount is too little or too much - you need to work within your financial capabilities. if you want a beautiful back yard wedding with bistro lights and meadow fields you can probably budget around $50 per guest. For a multi-day celebrity style wedding in a Tuscany with multiple outfit changes, budget a few thousand per guest. Most couples who choose an elegant wedding venue that is nearby with stunning views budget between $100-$600 per guest. These numbers are based on catering, bar service, venue rental, photography, attire...

Guest Galore
Consider the number of guests you'll have. The venue should comfortably accommodate everyone. And, remember to include you two in the guest count - you'll definitely be attending!

Location, Location, Location!
The venue's location can add so much to your wedding. Whether it's a local spot or a destination wedding, think about the accessibility for your guests. One wedding I planned was at a mountain resort; the photos and the experience were absolutely stunning, and it was worth the extra travel time for guests.

Date Dilemma
Have a specific date in mind? Make sure your venue is available on that day. Most couples choose the venue first and then set the date.

Style & Aesthetics
Your venue should resonate with your personal style. Whether you're into vintage charm or modern elegance, the venue should be a canvas that you can paint your dream wedding on. I once had a couple who transformed an industrial loft into a lush garden setting, proving that with the right vision, you can make any venue align with your aesthetic.

Facilities & Frills
Don't overlook the amenities. Do you need a bridal suite for preparations? How about the restrooms? Are they adequate and clean? These practical considerations are just as important as the aesthetic ones.

Culinary Celebrations
Food is a big part of any celebration. Some venues offer in-house catering, while others require external services. We provide excellent in-house catering and our menu options are packed with fan favorites, comforting treats, and gourmet options,

Cheers to Choices!
Alcohol and beverages are often a significant part of the budget. Some venues offer packages, while others allow you to bring your own. Make sure you understand the options and any associated fees. A professional event center will have a state-issued license to serve alcohol on the premises. 

Vendor Vibes
Some venues have a list of preferred vendors, from florists to photographers. This can be a blessing or a limitation, depending on how much control you want over these choices. Always ask upfront about vendor policies: we provide a list of preferred vendors and you can also bring in your own suppliers to get the best of both worlds. 

Soundtrack of Love
The venue's acoustics will play a big role in how much your guests enjoy themselves. Whether you're hiring a band or a DJ, make sure the sound quality is up to par. 

Layout Love
Think about the flow of the event. Where will cocktail hour be held? Is there enough space for dancing? Visualize your day from start to finish to ensure the venue can accommodate all your plans.

Sleepytime Suites
If your venue is far from home, consider the accommodation options for your guests. Some venues offer on-site accommodations, while others are near hotels. Always think about your guests' comfort.

Rain or Shine
If you're planning an outdoor wedding, always have a backup plan. Weather can be unpredictable, and you don't want Mother Nature to rain on your parade - even if it is good luck in many cultures!

Contract Clarity
Read the fine print. Understand the deposit, payment schedule, and what the cancellation policy is. It's crucial to know what you're committing to.

Safety First, Always
Ensure the venue has adequate insurance and find out if you need to provide additional coverage. Safety should always be a priority.

Extra Embraces
Some venues offer extra services like coordination or event planning. These can be invaluable, especially if you're planning a large or logistically complex wedding. At Wedgewood Weddings, we give every client free event planning. 

Visit & Visualize
Always visit the venue at least once this will give you a good idea of style, lighting and ambiance.

Rave Reviews
Read reviews and ask for references. Previous couples' experiences can offer invaluable insights.


The Magic Moment of Finding Your Dream Venue

Finding the right wedding venue can often feel like falling in love all over again. You know, that moment when you walk in and everything just feels right? It's as if the venue itself is whispering, "You've found your dream venue." Just like in love, when you know, you know. But getting to that point often involves a lot of wedding planning, from budgeting to guest lists. That's why having a comprehensive venue checklist can be a lifesaver, helping you keep track of all the little details that make a big difference.

Why a Venue Checklist is Your Best Friend

When you're in the throes of wedding planning, it's easy to get overwhelmed by choices. That's why it's so important to have a venue checklist to guide you through the process. It helps you evaluate not just the aesthetics but also the practical aspects like venue amenities. Does the venue have a get-ready suite for both of you? What about parking? These might seem like minor details, but they can make or break your big day. And when you find a venue that ticks all the boxes, it starts to feel less like a location and more like a wedding destination.

Visualizing Your Big Day: When a Venue Becomes a Destination

One of the most magical experiences in choosing a wedding venue is that moment when you can visualize your dream coming to life. Perhaps it's an outdoor wedding with a stunning sunset backdrop, or maybe it's a grand hall that makes you feel like royalty. Either way, when a venue aligns perfectly with your vision, it transforms from just a 'place' to 'the place.' It's no longer just a wedding venue; it's your dream venue. And that's a feeling no wedding testimonials can fully capture, although they can certainly point you in the right direction.

The Power of Experience: Why Wedding Testimonials Matter

Never underestimate the power of other couples' experiences. While it's true that no two weddings are the same, testimonials can offer valuable insights into the venue amenities and overall experience. Did the team go above and beyond? Was the outdoor wedding setup as idyllic as it seemed in the photos? These firsthand accounts can serve as a secondary venue checklist, helping you confirm that you're making the right choice.

The Journey to 'The One': When Expectations Meet Reality

Sometimes, the journey to finding your dream venue takes you to unexpected places. What you initially thought was your ideal wedding destination might change as you delve deeper into wedding planning. Maybe you discover that an outdoor wedding is more your style, or perhaps you find a hidden gem that wasn't even on your original venue checklist. The beauty of this journey is that it allows you to explore and refine your vision, making the moment you find 'the one' all the more special.

When You Know, You Know

Choosing a wedding venue is about more than just checkingboxes on a venue checklist or listening to wedding testimonials. It's about finding a space that resonates with you on a deep level—a place where you can see yourself making lifelong memories. When you find a venue that meets both your practical needs and aesthetic desires, that's when you know you've found your dream venue. And just like finding the love of your life, finding your dream wedding destination is a moment that you'll cherish forever.

You already know: choosing a wedding venue is a significant decision, but with careful planning and consideration, you can find the perfect place to say "I do."
Happy planning!

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