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5 min read

Planning Advice From Our Expert Coordinators

Wedding Coordinator Q&A

Wedding planning requires serious work. There are SO many details to put together for a single wedding, and our expert planners manage to do it all. We pride ourselves on making the run-up to wedding day feel like a breeze and that's down to our team's expertise. Today we're hanging out with a few of our favorite wedding planners and coordinators learning what makes them tick and what they love best about their job . . .

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Did you know? Each year we host over 5,000 unique and remarkable events across our dedicated venues from coast to coast. And we've been hosting weddings since 1986, that's another reason why we're America's favorite choice for special occasions.

That’s a big draw, considering most couples don’t enjoy arranging all the aspects of event planning themselves. While it takes work, we find the details and logistics satisfying. For our wedding coordinators, the tiny details are what they live for! Not to toot our own horns, but it takes a special person to do what we do. We’re giving you a special glimpse at some of our awesome coordinators on-site and just how they do it all!


What inspired you to be an event coordinator?

The most common theme is a love for organization and weddings. Working amongst people that love weddings and love what they do is truly contagious and it's part of what makes our team so wonderful at what they do.

“My love for planning and organizing in my own life led me to seek out a career that allows me to let my passion shine through at work. I truly love going into work each day, and helping others celebrate their best day ever!”
– Emma, Tapestry House

“I love weddings! Being a part of the couple’s journey is one of the most magical times!”
– Kim, Tapestry House
 

“J-Lo in the movie The Wedding Planner. No shame in my game.”
– Alyssa, San Clemente

 

“My love for planning and organizing in my own life led me to seek out a career that allows me to let my passion shine through at work. I truly love going into work each day, and helping others celebrate their best day ever!” – Emma, Tapestry House by Wedgewood Weddings. Read a Q&A with our team of wedding coordinators, and find out what they love best about their role... and why they wouldn't change it for the world!

 

How do you challenge yourselves as a team?

Our teams are huge on teamwork and that shows through and through. Most of our wedding coordinators are jack-of-all-trades by nature and don't hesitate to get involved with any task that needs doing.

 

“I would say we challenge ourselves as a team by always being all hands in, even if it’s a task that is out of our comfort zone. There is no task too big or small for us.”
– Olivia, San Clemente

“As a team, we are constantly holding each other to a high standard. We challenge each other to grow and try out new tasks even if it is out of our comfort zone.”
– Emma, Tapestry House

“'That’s not my job' is not in our vocabulary. We always try to work together as a team even when it’s something new or something we don’t feel we’re ‘experts in. Just do it!”
– Alyssa, San Clemente

 

Place settings at Jefferson St Mansion by Wedgewood Weddings

 

How do you help support each other as a team?

Support is essential when you're juggling a million details and working to coordinate the most important day of our clients' lives. At the end of the day, emotional support is key to lifting one another up and delivering flawless events.

“What we do on a daily basis would not be possible without the support of a team. We are working with hundreds of couples, and probably thousands of people. We all need to be on the same page and always ready to put a hand in, whether it is for another coordinator or operations!”
– Kim, Tapestry House

“We have learned how each of us adapt to certain situations and to our best to be available to help each other through stressful situations. I feel so much support through our team to constantly help each other.”
– Emma, Tapestry House

 

Boulder Creek by Wedgewood Weddings - Ceremony Details

 

What qualities make a great event coordinator?

Fast thinking. Patience. Time management. Communication. So basically, the key to a great event coordinator is having incredible organization and client service skills. Insight and experience in weddings are a huge bonus, but it's the soft skills that really matter most. 

“I would say qualities would include great communication, the ability to adapt, and move quickly and have a heart for helping people.”
– Kim, Tapestry House

“Organization, strong communication, time management, positive and bubbly client communication, multi-tasking and flexibility.”
– Emma, Tapestry House

“Patience! Working well under stress. Thinking quickly on your feet/creative problem solving.”
– Alyssa, San Clemente

“Thinking on your feet, 100%.”
– Olivia, San Clemente

 

Evergreen Springs by Wedgewood Weddings Outdoor Ceremony

 

What’s the best advice you’ve been given?

It's funny when you ask a dozen people a question, and you ultimately get the same answer from each and every one of them. The common thread? Don't overestimate what you can handle. Stay focused, write things down, and ask for help. 

“No one is good at multitasking, but one can be great at getting a lot of things done in a small amount of time.”
– Kim, Tapestry House

“To write everything down! Don’t trick yourself into thinking you can remember everything.”
– Alyssa, San Clemente

 

Jewlery details at Galway Downs by Wedgewood Weddings

 

What do you love most about working with the crew at Wedgewood Weddings?

Great values, expert-level experience, and an incredible business model. At the end of the day, the thing our coordinators love most about working with Wedgewood Weddings is the smooth operation from the top down.

“After working for other businesses in this industry, it's extra clear to me that Wedgewood truly has everything down to a science. They know the best way to carry out events and truly make the planning process easy and simple for the client. The fact that we suggest our preferred vendors and the ability to pay just Wedgewood, as opposed to having to hunt for and independently pay each individual vender, really gives us an advantage over other venues and simplifies the planning process.”
– Emma, Tapestry House

“The way the company is run! I love our ‘ValSerVenience’ motto,and our core values are something I value as well!”
– Kim, Tapestry House

 

Cute wedding theme details at The Orchard by Wedgewood Weddings

 

What’s a special moment that was memorable?

Our coordinators really love working with happy couples on the most memorable day of their life. Being able to cheer them down the aisle and watching their emotional ceremony moments is what shines most brightly in our minds.

“I get to help make dreams come true. I always love sending the bride down the aisle as well. I get to spend one last second with her as she has a million things running through her head, and as she looks down the aisle to her friends and family. I remind her to take a breath and remember this moment!”
– Kim, Tapestry House

“The most special moments to me, are when I see the happy tears in the bride’s eyes as she’s about to walk down the aisle. Then the great big hug they give me at the end of the event just shows that they are so excited to start their happily ever after!”
– Emma, Tapestry House

 

Galway Downs by Wedgewood Weddings

 

What’s one of the best compliments you’ve gotten from a wedding client?

One of the greatest honors from a wedding client is being asked to join their wedding photos. Actions speak louder than words . . .

“Being called a blessing was pretty sweet!”
– Alyssa, San Clemente

“The couple wanted to take a picture with me! I was over the moon happy.”
– Olivia, San Clemente

 

Gorgeous Fall Bouquets Wedgewood Weddings

 

What advice would you have for someone who wants to be an event coordinator?

If you're interested in being an event coordinator and have a great worth ethic, we'd love to chat with you! Our best advice? Be ready to work and wear comfortable shoes.

“Be ready to work. This is a job that takes a lot of hard work, long hours and lots of time and energy. The reward is absolutely worth it!!”
– Kim, Tapestry House

“Intern for a few weddings. Experience in hospitality is huge.”
– Olivia, San Clemente

“I would definitely recommend working in the back of the house at first (as a server, captain, or in the kitchen). That will absolutely make you a better coordinator.”
– Alyssa, San Clemente

 

“My love for planning and organizing in my own life led me to seek out a career that allows me to let my passion shine through at work. I truly love going into work each day, and helping others celebrate their best day ever!” – Emma, Tapestry House by Wedgewood Weddings. Read a Q&A with our team of wedding coordinators, and find out what they love best about their role... and why they wouldn't change it for the world!

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Not yet planning your wedding with one of these awesome coordinators? Let's be friends (and take the work off your plate)! Get started by touring any of our venues like Tapestry House or San Clemente to meet the team yourself! You can browse through all of our locations here

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